Travel Officer - Africa CDC

AU Values

• Respect for Diversity and Team Work
• Think Africa Above all
• Transparency and Accountability
• Integrity and Impartiality
• Efficiency and Professionalism
• Information and Knowledge Sharing

Note: Please download the African Union CV template, fill it out correctly, and upload it to the "Resume" tab of your profile. This is MANDATORY.

Organization Information

• Reports to: Head of Facilities and Asset Management
• Directorate/Department/Organ: Africa CDC
• Division: Facilities and Asset Management
• Number of Direct Reports: 0
• Number of Indirect Reports: 0
• Job Grade: P2
• Number of Positions: 1
• Contract Type: Fixed term
• Location: Addis Ababa

Purpose of Job

The Travel Officer is expected to deliver an improved travel management service to business units at the Africa CDC. The incumbent will effectively and efficiently support the travel requirements of personnel on official missions, staff benefits-related travels, and official visitors traveling on behalf of Africa CDC.

Main Functions

• Assist in following up on division activities, including monitoring and evaluating progress.
• Suggest new and expand on existing policy areas for planned research.
• Contribute to analysis and generate accurate reports for the Unit/Division and AU’s internal use.
• Assist in setting the overall research direction of relevant policy areas.
• Responsible for delegation and execution of defined research areas.
• Participate in organizing relevant meetings, congresses, and conferences.
• Engage with mid-level stakeholders and develop working relationships.
• Support promotion activities (leaflets, guidelines, fact sheets).
• Assist in drafting reports and preparing budgets/work programmes.
• Provide technical support to internal and external stakeholders.

Specific Responsibilities

• Handle day-to-day functions of the Travel Unit.
• Serve as focal person for administration of official mission and statutory travels.
• Calculate airfare, excess baggage entitlements, and daily subsistence allowance.
• Support travel planning activities.
• Advise staff on economical routes and plan itineraries.
• Review travel claims for completeness, accuracy, and conformity with AU rules.
• Coordinate with Finance Section for reimbursement.
• Institute controls in SAP to prevent duplicate claims.
• Track unused tickets and recover funds.
• Verify airline services before processing invoices.
• Advise on arrival information.
• Perform other duties as directed.

Academic Requirements and Relevant Experience

• Bachelor's Degree in Travel Management, Marketing Management, Business Administration, Logistics, Transport Management, Accounting, or related field OR
• Master's Degree in any of these areas with:
  • 5 years relevant work experience (Bachelor's)
  • 2 years relevant work experience (Master's)
• Training and experience in travel management tools (e.g., Amadeus).
• Relevant training from travel-centric entities (IATA, ICAO) is an advantage.
• Work experience in travel administration and management is required.
• Experience with an airline or travel agency is an advantage.
• Familiarity with AU or international organisations’ procedures is an asset.

Required Skills

• High level of accuracy and attention to detail.
• Ability to work under minimal supervision with sound judgment.
• Ability to leverage limited resources for maximum impact.
• Ability to perform multiple tasks under pressure.
• Creative thinking, problem-solving, communication, and interpersonal skills.
• Proficient in relevant software (Word, Excel, Amadeus, SAP ERP).
• Excellent writing, negotiating, analytical, and communication skills.
• Strong interpersonal skills.

Leadership Competencies

• Change Management
• Managing Risk

Core Competencies

• Learning Orientation
• Accountability Awareness and Compliance
• Teamwork and Collaboration

Functional Competencies

• Job Knowledge and Information Sharing
• Drive for Results
• Continuous Improvement Focus
• Analytical Thinking and Problem Solving

Tenure of Appointment

• Fixed-term contract for 1 year (3-month probationary period).
• Renewable subject to funding, performance, and deliverables.

Gender Mainstreaming

Africa CDC is an equal opportunity employer. Qualified women are strongly encouraged to apply.

Languages

• Proficiency in one AU working language (Arabic, English, French, Kiswahili, Portuguese, Spanish) is mandatory.
• Fluency in another AU language is an added advantage.

Remuneration

• Internationally recruited staff: US$ 85,212.07 (P2 Step 5) inclusive of all allowances.
• Locally recruited staff: US$ 66,751.81 inclusive of all allowances.

Application Deadline

May 23, 2025, 11:59 p.m. EAT

Additional Notes

• Only candidates meeting all requirements will be contacted.
• Submit a fully completed online application with:
  • CV
  • African passport
  • Required academic qualifications (Diplomas, Degrees, Certificates)
• Female candidates and candidates from less represented AU countries are strongly encouraged to apply.

Less represented countries: Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe, Seychelles, Somalia, Tunisia.