Transport and Logistics Assistant

Purpose of Job

The Africa Centers for Disease Control and Prevention (Africa CDC) is an autonomous technical institution of the African Union that supports Member States in planning, preparing, and responding effectively to public health threats and outbreaks. Guided by principles of credibility, ownership, transparency, and accountability, Africa CDC plays a pivotal role in strengthening Africa's healthcare manufacturing sector.

The African Union has set a goal to increase vaccine manufacturing on the continent to meet 60% of demand by 2040. The Partnerships for African Vaccine Manufacturing (PAVM), under Africa CDC, is tasked with executing this mandate through its Framework for Action (FFA). The Market Design and Demand Intelligence program is a key component of this strategy.

Following AU directives, Africa CDC is establishing a pooled procurement mechanism (PPM) and upgrading PAVM to the Platform for Harmonized African Health Manufacturing (PHAHM) to expand local production of vaccines, therapeutics, diagnostics, and other medical countermeasures.

Main Functions

Under the supervision of the Procurement Team Lead, the Transport and Logistics Assistant will ensure efficient procurement processes to achieve the best value for money in Africa CDC activities.

Specific Responsibilities

• Participate in planning, developing, and managing procurement and contractual processes.
• Provide technical advice on procurement matters.
• Prepare and distribute tender documents, bids, and Request for Quotations (RFQs).
• Assist in bid/proposal evaluation processes.
• Prepare purchase orders, memos, receiving reports, and other procurement documents.
• Review invoices for compliance with purchase orders and goods/services received.
• Conduct market research to track new suppliers, products, and pricing trends.
• Serve as Secretary for the Local Internal Procurement Committee when required.
• Reconcile supplier accounts and monitor accounts receivable/payable.
• Track orders to ensure timely delivery.
• Monitor invoice processing to ensure prompt supplier payments.
• Maintain proper procurement records and filing systems.
• Update the contract register regularly.
• Contribute to the development and implementation of Africa CDC’s Annual Procurement Plan.
• Ensure compliance with procurement policies, rules, and regulations.
• Perform other duties as assigned by the supervisor.

Academic Requirements and Relevant Experience

• Diploma in Procurement, Supply Management, Logistics, or related field with 3+ years of relevant work experience in Government, NGO, multilateral, or international institutions.
• Bachelor’s degree in Procurement, Supply Management, Logistics, or related field with 2+ years of relevant work experience.

Required Skills

Technical Skills and Competencies:

• Strong understanding of Public Procurement Procedures and Rules.
• Excellent planning and organizational skills.
• Knowledge of procurement operations and contracting processes.
• Experience in record-keeping and contract file management.
• Contract administration expertise.
• Ability to collaborate with stakeholders (AU, governments, NGOs, suppliers).
• Strong analytical skills with attention to detail.

Computer Skills:

• Proficiency in MS Office (Excel, Word, PowerPoint).
• Experience with SAP is highly advantageous.

Communication Skills:

• Strong written and oral communication.
• Ability to prepare reports and engage in two-way communication.
• Willingness to share knowledge and improve continuously.

Behavioral Skills:

• Excellent interpersonal and accountability skills.
• Professionalism and ability to work under pressure.
• Adaptability and problem-solving mindset.
• Team collaboration and compliance-oriented approach.

Leadership Competencies

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk

Core Competencies

• Teamwork and Collaboration
• Accountability and Compliance
• Learning Orientation
• Communicating with Influence

Functional Competencies

• Analytical Thinking and Problem Solving
• Job Knowledge and Information Sharing
• Drive for Results
• Continuous Improvement Focus

Tenure of Appointment

• Fixed-term contract for 1 year, with a 3-month probationary period.
• Renewable based on performance, funding availability, and deliverables.

Gender Mainstreaming

Africa CDC is an equal opportunity employer, and qualified women are strongly encouraged to apply.

Languages

• Proficiency in one AU working language (Arabic, English, French, Kiswahili, Portuguese, Spanish) is mandatory.
• Fluency in a second AU language is an advantage.

Remuneration

• Internationally recruited staff: $55,174.63 (GSA5 Step 5) inclusive of all allowances.
• Locally recruited staff: $22,656.97 inclusive of all allowances.

How to Apply

• Deadline: May 26, 2025, 11:59 PM EAT.
• Submit a fully completed online application with:
  • Curriculum Vitae (CV)
  • Copy of African passport
  • Relevant academic qualifications (Diploma, Bachelor’s, Master’s, or certificates)
• Only shortlisted candidates will be contacted.
• Female candidates and applicants from underrepresented AU countries are strongly encouraged to apply.
  (Underrepresented countries: Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe, Seychelles, Somalia, Tunisia.)

Africa CDC is an equal opportunity employer.