Procurement and Logistics Coordinator

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About SOS Children's Villages Ethiopia

SOS Children's Villages in Ethiopia is an International Non-governmental organization and a member of SOS Children's Villages International Federation. We started our humanitarian work in Ethiopia with the opening of our first Village in Mekelle, Northern Ethiopia in 1974. Since then, we have expanded our programs to different regions where there are significant needs for intervention. Working in close collaboration with international donors, local government and community-based organizations across eight program locations, we aspire that every child grows up with love, respect and security.

Our Commitment to Safeguarding

At SOS Children's Villages, safeguarding isn't just a policy — it's a foundational value embedded in everything we do. All successful candidates will be expected to champion our holistic safeguarding principles, actively upholding our Child and Youth Safeguarding Policy, Code of Conduct, and regulations against sexual misconduct, fraud, and corruption.

Position Summary

The Procurement and Logistics Coordinator will be responsible for procuring high-quality and cost-efficient supplies for the organization. S/he will follow procurement procedures and policies, maintain an updated list of current and incoming inventory, and be responsible for approving purchases. S/he will also be responsible for handling vehicles' yearly registration and maintenance and liaising with any logistics-related processes at the location.

Key Responsibilities

Supply Process

• Responsible for sourcing and ordering of equipment, instruments, services, spare parts and operating supplies from both local and overseas suppliers.
• Purchase materials and services strictly according to the procurement manual, quality and legal requirements.
• Plan and maintain vendor database for effective management of supplier relationships that benefit the organization.
• Monitor and track the performance of suppliers on on-time delivery, right quality and quantity, to deliver the best value to the organization and customers.

Sourcing Strategy

• Develop and implement procurement plans and supplier partnerships.
• Establish, promote and maintain long-term business relationships with suppliers whilst maintaining the highest degree of ethics and confidentiality.
• Constantly look for new sourcing opportunities; develop supplier base and evaluate vendors on an annual basis.
• Train customers and suppliers to comply with the organization's policies and procurement procedures.
• Create and track project procurement plans and purchase requests coming from different program locations and the National Office.

Contract Management

• Lead supplier negotiations, prepare contracts, and manage contract approval in line with policies.
• Coordinate supplier selection, ensure transparent tendering processes, and maintain procurement plans and documentation.
• Oversee order handling, customs clearance, and ensure required documentation, quality control, and claim resolution with suppliers.

Logistics

• Coordinate vehicle assignments for business trips both in Addis Ababa and project locations.
• Ensure vehicles are serviced and maintained based on schedules.

Vendor Performance Tracking and Monitoring

• Regularly update the supplier database with accurate and comprehensive information.
• Conduct reviews of the supplier list and update necessary information.
• Establish a structured framework for evaluating suppliers against KPIs including performance reviews.
• Compare actual prices negotiated with suppliers to planned budgets and identify and analyze the impact of changes.
• Implement a structured process of handling claims and disputes with suppliers including timely solution and documentation of claim settlement activities.

Safeguarding Responsibilities

• Ensure all vendors understand, align with, and sign SOS Children's Villages safeguarding policies and include these in contracts.
• Comply with the Code of Conduct, safeguarding, and local policies and procedures.
• Remain vigilant against any form of abuse, harm, neglect, harassment, exploitation, fraud, or corruption.
• Promptly report any suspected fraud, corruption, conflicts of interest, or risks to organizational property to the supervisor.
• Adhere to all procedures aimed at preventing and managing fraud, corruption, and safeguarding risks.

Essential Requirements

Education

• Bachelor's degree in Supply Chain Management, Procurement, Logistics, or Business Administration.

Experience

• Minimum 5 years of relevant experience in procurement and logistics.

Desired Assets

• Experience in NGO/INGO or similar operational environments is preferred.
• Proven experience in vendor management and contract administration.
• Experience working with ERP systems and procurement tracking tools.
• Good written and oral communication skills in English.
• 3rd-grade driving license.

Role-Specific Competencies

• Negotiation Skills: Purchasing, negotiation and planning skills (e.g. inquiry/negotiation/e-commerce, PO issuing, commercial agreements/contracts, work planning, etc.).
• Problem Solving: Ability to analyze problems and strategize for creative solutions and navigate obstacles or changes in procurement requirements.
• Communication Skills: Excellent verbal and written communication skills with the ability to create smooth communication among project stakeholders, external vendors, government offices and other stakeholders.
• Organizational Skills: Excellent ability to prioritize, manage time efficiently, meet deadlines and manage multiple projects simultaneously.
• Attention to Detail: Accurately processing purchasing orders and ensuring accuracy in billing and payment processing.
• Result Orientation: Manage tasks in order of priorities and focused on the main desired outcomes.
• Leadership: Role modeling and ability to build effective teams, motivate high performance, and generate commitment to organizational goals.
• Integrity: Able to state views openly and act in line with beliefs, maintain the organization's values and ethical standards, and gain the trust of co-workers.
• Strong knowledge of procurement procedures and policies.
• Software: Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).

SOS Lead and Core Competencies

Lead Competencies: Role model, Collaboration, Empowerment, Strategic Thinking.

Core Competencies: Kindness, Continuous Learning, Inclusiveness, Initiative, Results Orientation.

How to Apply

To apply, please submit your updated resume via the SOS Children's Villages Application Portal.

We actively champion diversity and inclusion and strongly encourage women to apply. SOS Children's Villages in Ethiopia is an equal opportunity employer, providing fair consideration to all applicants regardless of race, colour, religion, gender, ancestry, national origin, age, disability, marital status, or class. Only shortlisted candidates will be contacted.

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